2012 CMTA IMPACT CONVENTION

Each exhibitor will be required to agree to the guidelines listed below prior to accessing the Exhibitor Application.

2012 CMTA IMPACT Convention
Sponsorship and Exhibitor General Information

CMTA is committed to partnering with ministries, companies and individuals who offer the most relevant, diverse, informative resources appropriate for our convention attendees.  The purpose of these guidelines is to ensure each exhibitor has read and fully understands the required guidelines and expectations.  It is further our sincere desire to ensure this partnership benefits all parties’ needs to the best of our abilities.

We are excited to introduce our new integration of exhibits and workshops.  Exhibitors primarily targeting Children, Youth and Families (including Camps and Creative Arts) will be located in the Conference Building.  All others will be located in the Exhibit Hall Building.  Please refer to the Floor Plan to ensure you select the appropriate booth type to meet your needs.  If at any point you have questions, please contact Kent Nossaman (714) 323-3207.

IMPORTANT DEADLINE DATES

EXIBITORS APPLICATION GUIDELINES
We encourage you to submit your application on line for better coordination and communication – Thank You..

• Organization or Company information should always be current and accurate. If any information changes, please notify us immediately.
• Please note that only the main Contact Person will receive correspondence from CMTA and he/she will be responsible for communication and coordination with other parties.
• Organization or Company Name should be written as you would like it to appear on your sign, in the IMPACT magazine and on our website.
• Prior to submitting guidelines and application print a copy for your record.
• Once submitted you will receive a confirmation of receipt of the application.

 

Sponsorship and Exhibitor Guidelines

1. Displays should be no higher than 8’ in the back. The 8’ back must not extend more than one-half the depth of the booth on the sides and then must drop down to no higher than 3’ toward the front of the booth. It is necessary to observe the courtesy to your neighbor and not obstruct the view of their booth. (Anything over 8’ must have prior approval of the Exhibit Committee, but in no case may it contain advertising.)

2. The local Fire Department regulations specify that any display materials must be fire-retardant-treated materials.

3. Exhibits must be left in place until Materials must be removed by 7 p.m. on Saturday. These regulations are due to liability responsibility until close of the convention, unless you are granted prior approval. Any materials or equipment remaining after Saturday at 7 p.m. will be at the owner’s risk.

4. Exhibitors needing the services of a moving company must make arrangements with their own moving carrier. You are advised not to send any material directly to The Pasadena Convention Center as they have no means to receive your materials or storage space.

5. Exhibitors using sound equipment of any type, at your booth, are to ensure the sound does not disrupt neighboring workshops or exhibits. This is a courtesy that must be adhered to and will be monitored.

6. Exhibitors are not permitted to sell tickets, solicit donations, or solicit signatures or petitions on the floor of the Exhibit Hall.

7. Exhibitors are responsible for the cleanliness and attractiveness of their booths. It is our expectation that each booth display products or services in a professional manner.

8. Each exhibitor is required to check-in with the appropriate CMTA Exhibit Registration Booth to receive convention information and guidelines prior to setting up their booth.

9. No helium balloons may be distributed, sold, or used as decorations at the Convention.

10. All exhibitors who plan to sell merchandise MUST have a State of California Resale Number and are required to collect the current rate of sales tax. (Penalty is up to $1,000). Those who do not have this number must obtain, on their own behalf, such a certificate from the State Board of Equalization prior to setting up their booth. California State Board of Equalization (949)461-5706 or download forms and information at www.boe.ca.gov  Resale numbers MUST be on file with CMTA prior to setting up booth.

11. Exhibitors who will not be selling anything must complete the State Board of Equalization Form BOE-410-D and submit a copy prior to set up.

12. The Convention does not permit any exhibitor to sublet their space to another firm or organization. The space must be occupied by the contracted exhibitor only.

13. Exhibitors are not permitted to distribute food items unless they are 1oz or less and wrapped. Beverages of any kind cannot be distributed at all.

14. Exhibitors must not display any materials which are contrary to the beliefs or standards of CMTA. CMTA reserves the right to require you to remove any or all such item(s).

15. By entering into this contractual agreement to exhibit at the 2012 IMPACT Convention "you" the vendor or exhibitor, hereby agree to hold the Christian Ministries Training Association, its officers, employees, agents, volunteers, contractors and subcontractors harmless as a result of any and all claims arising out of your participation. Christian Ministries Training Association does not provide any insurance for your organization.

16. TERMINATION AND EXCUSE OF PERFORMANCE; IMPOSSIBILITY a) The performance of this Agreement by either party is subject to acts of God, war, government regulation or advisory, disasters, fire, accidents or other casualty, strikes or threats of strikes, labor dispute, civil disorder, acts and/or threats of terrorism, or curtailment of transportation services or facilities, or similar intervening cause beyond the control of either party making it illegal, impossible or inadvisable due to a frustration of purpose of the contract to hold the event or provide the facility. b) Should CMTA be unable to hold the Event, or the meeting facility contracted for the event be unable to provide the facilities for the reasons stated above, this Agreement shall be terminated without liability or further obligation upon written notice to EXHIBITOR by registered mail, in which event all parties shall be relieved of any responsibility under this Agreement if such obligations are delayed or prevented by any of the above elements to the extent such events are beyond the reasonable control of the party whose reasonable performance is prevented. EXHIBITOR shall receive a refund of fees paid as indicated on this contract, but no other refund or damages will be paid.

STATEMENT OF FAITH

1. We believe the Bible to be the inspired, the only infallible, authoritative Word of God.
   
   
2. We believe that there is one God, eternally existent in three persons: Father, Son, and Holy Spirit.
   
   
3. We believe in the deity of our Lord Jesus Christ, in His virgin birth, in His sinless life, in His miracles, in His vicarious and atoning death through His shed blood, in His bodily resurrection, in His ascension to the right hand of the Father and in His personal return in power and glory.
   
   
4. We believe that for the salvation of lost and sinful people regeneration by the Holy Spirit
   is absolutely essential.
   
   
5. We believe in the present ministry of the Holy Spirit by whose indwelling the Christian is
   enabled to live a godly life.
   
   
6. We believe in the resurrection of both the saved and the lost; the saved unto the resurrection of life and the lost unto the resurrection of damnation.
   
   
7. We believe in the spiritual unity of believers in our Lord Jesus Christ.
   
   

AGREE TO PURPOSE STATEMENT AND STATEMENT OF FAITH

We have read the Statement of Faith. We agree to abide by the Regulations as established by the CMTA Convention, and the rules and regulations imposed by the meeting facility. We understand we cannot sub-let to or share with another firm or organization without prior authorization from Christian Ministries Training Association. I have checked all the contract information for completeness and accuracy.

 

We welcome your application to exhibit at the 2012 CMTA IMPACT Convention. If you have questions, please contact Kent Nossaman at kent@cmtaconvention.org or call 714-323-3207.

I have read and agree with the CMTA Exhibitor/Sponsorship Guidelines by checking this box.
(Agreement statements must be checked and submitted before completing exhibits application)

Date

The CMTA Board reserves the right to accept or reject any application or advertisement
(626) 286-6492 • Toll Free (888) 900-CMTA or FAX (626) 286-6710