Serving the Local Church in

2017 Exhibitor Guidelines

Exhibitor General Information

CMTA is committed to partnering with ministries, companies and individuals who offer the most relevant, diverse, informative resources appropriate for our convention attendees. The purpose of these guidelines is to ensure each exhibitor has read and fully understands the required guidelines and expectations. It is further our sincere desire to ensure this partnership benefits all parties’ needs to the best of our abilities.

We are excited to introduce our revised integration of exhibits and workshops. This year everyone, Exhibitors and Attendees will be located in the Conference Building. Please refer to the Floor Plan to ensure you select the appropriate booth type and location to meet your needs. If at any point you have questions, please contact Steve Hydanus (909) 730-2866 or Kent Nossaman (714) 323-3207.

IMPORTANT DEADLINE DATES

Deposits to Reserve a Booth: February 20, 2017

Final Balance Due: March 10, 2017

Move In Date: March 30, 2017

 

EXIBITORS APPLICATION GUIDELINES

1. We encourage you to submit your application on line for better coordination and communication – Thank You..
2. Organization or Company information should always be current and accurate. If any information changes, please notify us immediately.
3. Please note that only the main Contact Person will receive correspondence from CMTA and he/she will be responsible for communication and coordination with other parties.
4. Organization or Company Name should be written as you would like it to appear on your sign and on our website.
5. Prior to submitting guidelines and application print a copy for your record.
6. Once submitted you will receive a confirmation of receipt of the application.
Statement of Faith:
1. We believe the Bible to be the inspired, the only infallible, authoritative Word of God.
2. We believe that there is one God, eternally existent in three persons: Father, Son, and Holy Spirit.
3. We believe in the deity of our Lord Jesus Christ, in His virgin birth, in His sinless life, in His miracles, in His vicarious and atoning death through His shed blood, in His bodily resurrection, in His ascension to the right hand of the Father and in His personal return in power and glory.
4. We believe that for the salvation of lost and sinful people regeneration by the Holy Spirit
5. is absolutely essential.
6. We believe in the present ministry of the Holy Spirit by whose indwelling the Christian is
7. enabled to live a godly life.
8. We believe in the resurrection of both the saved and the lost; the saved unto the resurrection of life and the lost unto the resurrection of damnation.
9. We believe in the spiritual unity of believers in our Lord Jesus Christ.

 

Exhibitor Guidelines

1. Displays should be no higher than 8’ in the back. The 8’ back must not extend more than one-half the depth of the booth on the sides and then must drop down to no higher than 3’ toward the front of the booth. It is necessary to observe the courtesy to your neighbor and not obstruct the view of their booth. (Anything over 8’ must have prior approval of the Exhibit Committee, but in no case may it contain advertising.

2. The local Fire Department regulations specify that any display materials must be fire-retardant-treated materials.

3. Exhibits must be left in place until 4:00 p.m. Saturday. Materials must be removed by 6 p.m. on Saturday. Unless you are granted prior approval, these regulations must be followed due to liability responsibility until close of the convention. Any materials or equipment remaining after Saturday at 6 p.m. will be at the owner’s risk.

4. Exhibitors needing the services of a moving company must make arrangements with their own moving carrier. You are advised not to send any material directly to The Pasadena Convention Center as they have no means to receive your materials or storage space.

5. Exhibitors using sound equipment of any type, at your booth, are to ensure the sound does not disrupt neighboring workshops or exhibits. This is a courtesy that must be adhered to and will be monitored.

6. Exhibitors are not permitted to sell tickets, solicit donations, or solicit signatures or petitions on the floor of the Exhibit Hall.

7. Exhibitors are responsible for the cleanliness and attractiveness of their booths. It is our expectation that each booth display products or services in a professional manner.

8. Each exhibitor is required to check-in with the appropriate CMTA Exhibit Registration Booth to receive convention information and guidelines prior to setting up their booth.

9. No helium balloons may be distributed, sold, or used as decorations at the Convention.

10. All exhibitors who plan to sell merchandise MUST have a State of California Resale Number and are required to collect the current rate of sales tax. (Penalty is up to $1,000). Those who do not have this number must obtain, on their own behalf, such a certificate from the State Board of Equalization prior to setting up their booth. California State Board of Equalization (949)461-5706 or download forms and information at www.boe.ca.gov Resale numbers MUST be on file with CMTA prior to setting up booth.

11. The Convention does not permit any exhibitor to sublet their space to another firm or organization. The space must be occupied by the contracted exhibitor only.

12. Exhibitors are not permitted to distribute food items unless they are 1oz or less and wrapped. Beverages of any kind cannot be distributed at all.

13. Exhibitors must not display any materials which are contrary to the beliefs or standards of CMTA. CMTA reserves the right to require you to remove any or all such item(s).

14. By entering into this contractual agreement to exhibit at the 2015 IMPACT Convention "you" the vendor or exhibitor, hereby agree to hold the Christian Ministries Training Association, its officers, employees, agents, volunteers, contractors and subcontractors harmless as a result of any and all claims arising out of your participation. Christian Ministries Training Association does not provide any insurance for your organization.

15. TERMINATION AND EXCUSE OF PERFORMANCE; IMPOSSIBILITY a) The performance of this Agreement by either party is subject to acts of God, war, government regulation or advisory, disasters, fire, accidents or other casualty, strikes or threats of strikes, labor dispute, civil disorder, acts and/or threats of terrorism, or curtailment of transportation services or facilities, or similar intervening cause beyond the control of either party making it illegal, impossible or inadvisable due to a frustration of purpose of the contract to hold the event or provide the facility. b) Should CMTA be unable to hold the Event, or the meeting facility contracted for the event be unable to provide the facilities for the reasons stated above, this Agreement shall be terminated without liability or further obligation upon written notice to EXHIBITOR by registered mail, in which event all parties shall be relieved of any responsibility under this Agreement if such obligations are delayed or prevented by any of the above elements to the extent such events are beyond the reasonable control of the party whose reasonable performance is prevented. EXHIBITOR shall receive a refund of fees paid as indicated on this contract, but no other refund or damages will be paid.

16. The CMTA IMPACT Convention is a public event whereby ALL in attendance may be photographed and/or captured by video at any time during the duration of the convention. By participating in the convention in any capacity, you hereby agree that your image, sound and video taping may be used in any media and for the sole purpose of advertising, promotion and marketing CMTA without receiving compensation of any kind. Any images, sound, or video taping taken at the convention may be combined· with other images, text and graphics, cropped, altered and/or modified. CMTA has all right to images, sound or video taping and shall not be liable for any claims for any reason.

17. By entering into this contractual agreement to exhibit at the 2017 CMTA Convention “you” the vendor/exhibitor, hereby agree to hold the Christian Ministries Training Association, its officers, employees, agents, volunteers, contractors and subcontractors harmless as a result of any and all claims arising out of your participation. Christian Ministries Training Association does not provide any insurance for your organization.

 

STATEMENT OF FAITH


We have read the Statement of Faith. We agree to abide by the Regulations as established by the CMTA Convention, and the rules and regulations imposed by the meeting facility. We understand we cannot sub-let to or share with another firm or organization without prior authorization from Christian Ministries Training Association. I have checked all the contract information for completeness and accuracy.

We have read the Statement of Faith. We agree to abide by the Regulations as established by the CMTA Convention, and the rules and regulations imposed by the meeting facility. We understand we cannot sub-let to or share with another firm or organization without prior authorization from Christian Ministries Training Association. I have checked all the contract information for completeness and accuracy.

We welcome your application to exhibit at the 2017 CMTA IMPACT Convention.·If you have questions, please·contact Kent Nossaman at kent@cmtaconvention.org 714-323-3207·or Steve Hydanus at SteveHy@Awana.org 909-730-2866.

 

The CMTA Board reserves the right to accept or reject any application or advertisement

(626) 286-6492 • www.cmtaconvention.org • cmta@earthlink.net